Did you know that 90 percent of data breaches in a company happen because of employee neglect? It’s not because a smart hacker decided to get into your company’s system and steal large swaths of data and information. There is no doubt that in today’s world, cybersecurity is crucial for the success of a business. This is why it’s important to equip your workforce with the proper knowledge on securing phone and Internet lines, saving data, and swapping information.
There are many secure file server solutions. But even before you get into the process of signing up for a cloud account, the first thing that needs to be done is to train your employees on workplace security.
Vetting Process
When hiring employees, how do you make sure that they are not some sophisticated corporate spies who are tasked to leak information to your competitors? Even if you are just a small business, this could happen to you. The important thing is the vetting process. Contact the reference people listed down in potential employees’ resumes and ask about their character. The vetting process should give you a picture of who these people are and whether you can trust them with the sensitivity of your company data.
Authentication
The simple creation of a complex string of letters, numbers, and characters for a password can help protect your company data big-time. Most of the time, all it takes is for a hacker to guess the right keyword to get into your company system and steal information. Using a password manager, your employees will only need to remember one complex password. The manager will save all the other passwords for the email and social media accounts.
You can also require and train your employees to use a two-factor authentication process, wherein they will receive a text message on their phones for a one-time code to enter into the system. In some cases, the authentication involves a set of USB keys.
USB Flash Drives
Unfortunately, people don’t realize that the sharing and use of flash drives is often the cause of viruses being passed from one computer to another. These viruses can steal data from your computer. It can infect your systems, turning your laptops into a useless heap of metal and aluminum. You should require your employees to use the USB Disk Security in their personal and work computers. You can also set up a cloud account to encourage the safe sharing of files.
Software
Applications and programs can contain malicious software such as Trojan horse, ransomware, and viruses. Before installing any software, the program must first be tested through an anti-virus program to ensure its authenticity. Make sure that this practice is not only employed on the work computers, but also on the personal computers of your employees since they will most likely use their own laptops to access and finish their reports.
Make your employees aware of the security risks that come with opening files on an unsecured laptop or installing unknown software and app. Investing in a new technology won’t instantly make your servers secure. You should train your people on the proper use of the systems and explain to them why it is needed in the first place.
